Food safety compliance software that gets filled in on the shift

Safer Food Better Business, the fire log, the accident book and COSHH, kept on a phone in the kitchen or behind the bar. A failed check goes to whoever holds that job, and when the EHO walks in you hand them a link to the last 28 days. All of it is part of the £100 a site.

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Your own login to our four-site demo group, in your inbox in about a minute, for 14 days. Nick rings everyone who tries it.

The Hendra One kitchen compliance screen: the day’s fridge and freezer temperature checks and the opening checks, each ticked off with its reading and the time it was taken.

The same kitchen compliance screen on a phone, with today’s checks listed under the Daily tab and the EHO inspection link at the top.

Kitchen compliance at the Bramblewood Arms, our demo pub

SFBB records, written down when they happen

Checks go in on a phone behind the line as they happen, so the times and names in the diary are the real ones.

Temperature logs that catch bad readings

Fridges, freezers, cooking, cooling and reheating each have a target; a reading outside it is flagged as it goes in.

Corrective actions nobody can skip

A failed check stays open until someone records what was done about it.

A daily diary nobody can alter later

The person responsible closes each day with a drawn, timestamped signature.

4-weekly review, prompted when due

Built on the FSA’s own 12 questions.

Deliveries and probe checks

Supplier delivery temperatures and probe calibration sit in the same record.

Cleaning schedules and pest sightings

Who cleaned what, and anything spotted that shouldn’t have been there.

EHO inspection mode

For an EHO inspection you switch on inspection mode and hand over a time-limited link to a printable 28-day report: temperatures, checks, corrective actions and signatures, in order.

The link runs out

It expires on its own, so no copy of your records sits in anybody’s inbox.

28 days, ready to print

The window an officer normally asks for, laid out for paper.

No gaps to explain

Nothing could be closed without its corrective action, so the report has no silent gaps.

Hand the EHO a link instead of a binder

Watch 24 seconds of the demo pub’s kitchen records turned into a printable 28-day report, on a link that runs out on its own. Then sign in and look through the records yourself.

Try the demo Get the SFBB starter pack

Missed and failed checks go up the chain

A fridge check missed on a Tuesday is on somebody’s phone within the hour, through the Hendra One app, long before any inspection.

Nothing to reassign when a manager leaves

Alerts go to whoever holds the role in the org chart today.

Quiet hours, so alerts still get read

Urgent alerts go straight away; the rest wait until people are awake.

Unresolved issues escalate

If the first person does nothing, it climbs to their approver, then head office if need be.

Overdue checks become somebody’s task

The role holder gets an alert, and if it stays undone it goes on the Actions list.

Fire safety, accidents, COSHH and training

Fire safety pack that chases anything overdue

Alarm tests on rotating call points, emergency lights, extinguishers, fire doors, escape routes and drills.

Digital accident book

No more hunting for the book in the office drawer: RIDDOR flagging, consecutive report numbers and signatures.

COSHH register

Each substance’s GHS pictograms, first-aid steps and safety data sheet, with reviews due on a dashboard.

No certificate lapses unnoticed

A training matrix flags each one 30 days before it runs out.

Live allergen matrix, never a version behind

Generated from your own menus against all 14 UK allergens.

Policy register

Company policies with review dates, scoped by site for the staff who need them.

The COSHH register

Assess each substance once for the company, from bleach to patio heater propane, then scope it to the sites that use it. Each carries its hazards, controls and a review date.

Why digital food safety records hold up better than paper

A paper SFBB pack gets filled in afterwards, so the times are wrong and the corrective action is left blank. A missing week goes unnoticed until the inspection, and when a manager leaves, the escalation route goes with them.

Digital food safety records close those gaps: every entry carries its time and author, a failure cannot be closed without a corrective action, overdue checks show at once, and escalation runs off the org chart.

If you came looking for a digital SFBB or a Safer Food Better Business app, the kitchen module mirrors the pack. The digital fire log book records each alarm test, rotating round the call points, and the digital accident book numbers reports in sequence, so a gap would show.

Hendra One’s hospitality compliance software shares its sites, roles and permissions with the booking system and the rota, and rolls up into the head office view. It comes in the flat £100 a site a month, with no separate compliance product sold on top.

Guides to the paperwork

General guidance for UK restaurants, pubs, hotels and bars, whatever you keep your records in.

The SFBB 4-weekly review, done properlyWhat the review is for, the questions it asks, and the mistakes EHOs see most.What an EHO checks in a hospitality kitchenHow the inspection runs, how the hygiene rating is scored, and how to be ready.The fire safety log for hospitality venuesEvery check you must record, how often each is due, and who is responsible.COSHH for hospitalityOven cleaner, beer line cleaner and the other usual suspects, and what an assessment needs.

All the guides for operators

The SFBB starter pack

Opening and closing checks, a temperature log, the 4-weekly review and what to have ready for the EHO, in one printable PDF. We email it to you and send nothing else unless you ask.

Hospitality compliance questions

Is this a digital version of Safer Food Better Business?

The kitchen module mirrors SFBB: the same opening and closing checks, the same corrective-action logic when something fails, a daily diary signed with a drawn signature, and the 4-weekly review built on the FSA’s own 12 questions. It is designed to hold the records SFBB expects you to keep.

What happens when an EHO visits?

You switch on inspection mode and hand the officer a time-limited link to a printable 28-day report covering temperatures, checks, corrective actions and signatures. Nothing is emailed and nothing is printed in advance, and the link expires on its own.

Can we stop checks being skipped?

A failed check cannot be closed without a corrective action, and an out-of-range temperature alerts named people by role immediately. Anything left unresolved climbs the chain until someone deals with it, so a skipped check becomes somebody’s problem rather than a gap you find months later.

Does it cover fire safety and the accident book too?

Yes. Alarm tests with rotating call points, emergency lights, extinguishers, fire doors, escape routes and drills are all logged and escalated when overdue. The accident book is digital with RIDDOR flagging, consecutive report numbers and signatures.

Is compliance an add-on we pay extra for?

No. Compliance is included in the flat £100 per site per month, the same as every other module. It is the part most operators expect to be an upsell, and it is not.

The rest of Hendra One

All of it is in the same £100 a site.

BookingsThe diary, your booking widget, waitlist, deposits and pre-orders Guest CRMOne guest list for every site, and emails that send themselves Rota & teamRotas costed as you build them, holidays and staff files MaintenanceEvery machine, its service date and who to ring Multi-siteHead office across every site in the group SecurityPermissions, audit trail and GDPR Pricing£100 a site a month, with everything in it

Try it on four busy sites

Leave your details and we’ll email you your own login to Bramblewood Inns, a demo group of four sites with a full diary, rotas, guest list and compliance records. Use every screen as your team would for 14 days, and Nick will ring to see how you are getting on.